How Nova Talent Transformed Applicant Review With AI Agents

How Nova Talent Transformed Applicant Review With AI Agents

Overview

Nova Talent, the global top talent network, partnered with StackAI to streamline their applicant evaluation process. With over 500 professionals applying for membership each month, Nova used AI agents to transcribe, analyze, and summarize application materials in under 5 minutes, cutting recruiting costs by 60% and increasing inbound applications by 30%. They were also able to reduce candidate wait times by 90%.

The Challenge: A Manual Bottleneck Slowing Down Growth

Nova Talent’s competitive edge lies in its ability to identify and curate top-tier professionals. Every application includes multiple video responses, a resume, and several written answers, each requiring thoughtful review.

But this level of scrutiny comes at a cost. Recruiting managers previously spent up to two hours per application, manually watching videos, scanning resumes, and scoring answers. As applications surged, turnaround times stretched to 3 weeks, putting pressure on internal teams and risking candidate drop-off.

Nova needed a faster, scalable way to review applications without compromising the integrity of its admissions process.

The Solution: AI-Powered, End-to-End Application Review

Using StackAI’s no-code platform, Nova Talent built a powerful application review AI agent that automated the entire evaluation process from start to finish.

The AI agent began by transcribing candidate video submissions using Deepgram models, known for high-accuracy speech-to-text conversion. These transcripts, along with resumes and written answers, were then passed to OpenAI’s GPT-4o, which evaluated each candidate against Nova’s internal scoring rubric.

The AI-generated evaluation summary, complete with recommendations and analysis, was automatically delivered to the recruiting coordinator’s inbox, along with links to original materials for auditing or review.

No setup with external LLM providers was needed. With StackAI, API integrations and security protocols were handled automatically, ensuring speed, compliance, and peace of mind.

🕒 A review process that used to take hours now takes under five minutes per applicant.

Costs Slashed by 60%. Faster Decisions, More Candidates.

Nova’s application review assistant slashed recruiting costs by more than 60% and reduced candidate wait times by 90%. With faster evaluations and a more seamless experience, inbound applications increased by 30%, fueling the continued growth of Nova’s elite talent community.

As a tech-forward organization, Nova Talent sees generative AI as a strategic differentiator, and with StackAI, they now have a scalable, secure platform to support their mission.