How to build a Safety Ops Chatbot with Groq

This workflow is designed to help users get fast, accurate answers to workplace safety questions, with a focus on OSHA compliance and company-specific safety policies. It also enables users to upload supporting files and automatically logs all Q&A for future reference and compliance tracking.

How It Works

1. User Question Input

   • The user submits a safety-related question (e.g., “How do I clean up a chemical spill?”) through a simple text input.

2. File Upload (Optional)

   • Users can upload screenshots, photos, or log files to provide additional context for their question. This is especially useful for troubleshooting or incident reporting.

3. Reference Material Gathering

   • The workflow automatically pulls in relevant reference materials from multiple sources:

     • OSHA Injuries and Incidents: Live data from the OSHA website.

     • OSHA Safety Standards: Indexed OSHA policy documents.

     • Safety Risk Register: Company-specific risk registers stored in OneDrive.

     • Safety, Health & Environment Management: Internal safety manuals and procedures from Google Drive.

4. AI Safety Manager Response

   • An advanced AI agent, trained to act as a Safety Manager, reviews the user’s question, any uploaded files, and all reference materials.

   • The AI provides a clear, actionable answer, citing both company policies and OSHA standards. If the question is about a specific policy or procedure, the AI will ask clarifying questions and reference the most relevant documents.

5. User Output

   • The answer is displayed to the user in a professional, instructional tone, with citations to relevant standards or policy sections.

6. Automated Logging

   • Every question and answer pair is automatically formatted as structured data (JSON) and written to a secure Excel sheet in OneDrive. This creates a searchable, auditable log of all safety support interactions for compliance and continuous improvement.

Key Features

• Multi-source Knowledge: Combines company policies, OSHA standards, and live incident data for comprehensive answers.

• File Support: Users can upload supporting documents or images for richer context.

• AI Guidance: Answers are generated by an AI Safety Manager, ensuring consistency, compliance, and clarity.

• Audit Trail: All interactions are logged for future reference, training, and compliance audits.

Typical Use Cases

• Immediate Safety Guidance: Field workers or managers can get instant answers to safety questions, even in complex or urgent situations.

• Policy Interpretation: Users can ask for explanations of company safety policies or procedures.

• Incident Reporting: Upload photos or logs related to safety incidents and receive guidance on next steps.

• Compliance Tracking: All Q&A is logged, supporting regulatory compliance and internal audits.